volunteers needed

Donations Coordinator - More Info Coming Soon

Communications/Marketing Coordinator - More Info Coming Soon

Admin/IT Coordinator - More Info Coming Soon

• Coordinate with the high school’s parade contact and complete registration

• Secure a truck/trailer for the parade

• Send out emails to recruit volunteers

• Come up with a theme (usually based on the high school’s homecoming theme or a general “Emmons” theme)

• Purchase candy and swag (glow sticks, necklaces, etc.) volunteers can donate this 

• Decorate the trailer

• Communicate with the school office and help promote the event on social media and The Raider Times

• Create an invite and Facebook event to help spread the word

• Begin reaching out to restaurants in August and schedule one per month

• Most local businesses participate yearly and are familiar with the process, previous chair can help with what to email if reaching out to new ones

• Restaurants typically choose their preferred date

• Once dates are set, create a calendar and share it via social media and the Raider Times (Gina at the school is the contact)

• Check in a few days before each event to confirm details and prepare sign-in sheets

• Coordinate printing (Miss Karen in the office can assist or send the list to print)

• Drop off the sign-in sheet (with pen and clipboard) the day of the event and pick it up the following day

• Turn the lists into the office so they can assign house points

• Follow up with the restaurant for the donation check (sometimes requires multiple follow-ups)

• Collect checks (made out to Emmons PTO) and turn them in to the treasurer as soon as possible

Job Description and Duties

Job Description:

• Assist the president.

• Perform the duties of the president if the president is absent or unable to serve.

• Participate in executive board meetings and provide input for decisions.

• Be an ambassador for the PTO and the school.

Additional Duties per PTO bylaws:

• Serve as PTO parliamentarian.

• Serve as a bylaws expert.

• Be a liaison for new families.

Typical Monthly Responsibilities:

• Participate in executive board meetings.

• Participate in general meetings.

Typical Annual Responsibilities:

• Familiarize yourself with Robert’s Rules of Order.

• Familiarize yourself with the PTO’s bylaws.

• Other tasks as designated by the executive board.

Job Description and Duties

Job Description:

• Record and distribute minutes of executive board meetings and general meetings.

• Maintain a complete file of all approved minutes, agendas, and materials distributed at any and official PTO meeting.

• Retain all official records of the PTO.

Typical Monthly Responsibilities:

• Attend executive board meetings and participate in discussions and decision making.

• Record minutes of all PTO meetings.

• Publicly post approved minutes each month.

Typical Annual Responsibilities:

• Familiarize yourself with Robert’s Rules of Order, especially the instructions about the content and format of an agenda and minutes.