volunteers needed

All duties related to the coordination and execution of the annual auction fundraiser.  This position may be filled by one or multiple people.

Duties include the following and may be split up among multiple chairs:

Communications: running meetings, managing timelines & to-do lists, communicating with the school, communicating with the venue, some volunteer communications, creating marketing materials, promote auction items via Facebook, etc. 

Donations: Create/update the donation sheet for volunteers to claim businesses to reach out to. Create/update the donation/sponsor letter including our 501c3 info. Oversee sponsorship procurement.  Collect donations and solicit others to help collect donations, local and national businesses. Create baskets and solicit others to help. Organize transportation of items to venue. Thank you notes to donors and sponsors.

Finance and Admin: Responsible for auction homepage creation and management, auction item entry and creation of auction program. Responsible for contracting with Auction software vendor, day-of auction event registration, data entry and processing of attendee payments.

Job Description and Duties

Job Description:

• Assist the president.

• Perform the duties of the president if the president is absent or unable to serve.

• Participate in executive board meetings and provide input for decisions.

• Be an ambassador for the PTO and the school.

Additional Duties per PTO bylaws:

• Serve as PTO parliamentarian.

• Serve as a bylaws expert.

• Be a liaison for new families.

Typical Monthly Responsibilities:

• Participate in executive board meetings.

• Participate in general meetings.

Typical Annual Responsibilities:

• Familiarize yourself with Robert’s Rules of Order.

• Familiarize yourself with the PTO’s bylaws.

• Other tasks as designated by the executive board.

Job Description and Duties

Job Description:

• Record and distribute minutes of executive board meetings and general meetings.

• Maintain a complete file of all approved minutes, agendas, and materials distributed at any and official PTO meeting.

• Retain all official records of the PTO.

Typical Monthly Responsibilities:

• Attend executive board meetings and participate in discussions and decision making.

• Record minutes of all PTO meetings.

• Publicly post approved minutes each month.

Typical Annual Responsibilities:

• Familiarize yourself with Robert’s Rules of Order, especially the instructions about the content and format of an agenda and minutes.

Job Description and Duties

Job Description:

• Preside at general PTO meetings and executive board meetings.

• Serve as the primary point of contact to the principal and superintendent and represent the PTO at meetings of other groups, if needed.

• Serve as an ex-officio member of all committees.

• Prepare and distribute agendas for monthly general meetings.

Typical Monthly Responsibilities:

• Prepare for and lead executive board meetings.

• Prepare for and lead general PTO meetings.

• Review the Treasurer’s Report.

• Have regular check-in meetings with the Principal/Admin.

• Thank volunteers for their efforts.

Typical Annual Responsibilities:

• Familiarize yourself with Robert’s Rules of Order.

• Set the schedule of monthly general PTO meetings for the year.

• Orient committee chairs with any information needed to run events.

• Keep abreast of key organizational dates, including your PTO insurance policy renewal, incorporation with the state, and IRS Form 990 or 990 E-Z.

• Determine which officer and committee chair positions might need to be filled for next year and reach out for volunteers.